Auto Bcc In Outlook 2011 For Mac

Auto Bcc In Outlook 2011 For Mac 7,7/10 1158 votes

When the folder you want appears, click the folder name, click Choose, and then click OK. Notes: If you have a Microsoft Exchange account managed by Microsoft Exchange Server 2010 or later, the rule is automatically saved on the Exchange server. For more information, go to Outlook for Mac 2011 Help. Hi Pune Tech, I have already tried that. I have tried using those variables with what I can with outlook for mac however it doesn't work. I might've been doing it wrong but because of the different GUI between the mac and windows version I would need a mac guide to make sure I'm doing it right.

Maperitive documentation. Auto BCC for Outlook adds a BCC (blind carbon copy) and/or a CC address automatically for all outgoing emails that correspond to the rules that you create.

Video: How to automatically add BCC in Outlook

How to create a new Auto BCC rule

  1. To create a new blind carbon copy rule, open Auto BCC/CC for Microsoft Outlook by clicking on its icon in Outlook 2016, 2013, 2010 or going to the Main menu -> Tools -> Auto BCC/CC in Outlook 2007.
  2. Click the New rule button or double-click the Rules List area:
  3. You will see the Rule settings dialog box. Type the name of the rule in the Rule name field:
  4. Define the rule settings:
    • CC and/or BCC all outgoing emails in Outlook.
    • CC and/or BCC automatically based on Outlook account, subject words or other conditions.

CC and/or BCC all outgoing emails in Outlook

  1. Create a new BCC rule and select the Apply the rule for all outgoing messages in all profiles radio button:
  2. Enter the email address(es) into the CC or BCC field correspondingly:
  3. To search for an email address in your Outlook Address Book, click the Select recipients button:
  4. You will see the Select Names: Contacts window:
  5. You can enter your reserve email address to always BCC yourself. Or you can select the contact you need from the list and click either CC -> or BCC -> button to put the address into the corresponding field:
    If your Outlook address Book is empty, you can add CC or Blind Carbon Copy recipients manually by typing their e-mail addresses in the CC or BCC field correspondingly.
    If you want to BCC a distribution list, simply enter the list's name instead of an email address.

    To choose CC recipients, enter the necessary address in the CC field at the bottom of the Select Names: Contacts dialog box:
    If you need to select Blind copy recipient, just enter their address in the BCC field.
    If your task is to BCC distribution list, you can simply enter the list name as a recipient:

  6. Click the OK button.
    7. Tip. You can also use the standard Outlook Search, Address Book and Advanced Find options to quickly find and select CC or BCC recipient e-mail address.

Create Auto BCC rule based on Outlook account, subject word, or other conditions

  1. Create a new BCC rule for Outlook and select the Apply the rule only if the message meets certain conditions radio button and it will enable the Conditions and Exceptions tab:
  2. Add CC/BCC addresses to the CC or BCC field correspondingly:
    You can also click the Select Recipients icon to choose the needed contacts from your Outlook Address Book.
    3. Note. If a given e-mail address is in the To, CC or BCC field, the Blind Carbon Copy or CC rule for this address will not work. If you enter the same email address into these fields, the recipient will get just one copy of the email.

Set Auto BCC conditions

You can create a rule using the following conditions:

  • Account is: Check this condition if you want to auto BCC based on Outlook account. Then click on the certain account link to see the Select account dialog box. Choose the e-mail account you need by checking it in the list and click Ok.
  • 'Sent On Behalf Of' address contains: If you want to CC/BCC Outlook emails that you send on behalf of someone, tick this option and add an address or its part as a condition for the CC/BCC rule. When you click on the certain words link, you will see the Search text dialog box. Specify the address or its part that needs to be considered when you send a message on Behalf of someone in Outlook, click Add -> Ok.
  • Subject contains: If you need to automatically send BCC based on subject words, select this condition, enter the necessary keyword in the Search text dialog box, click Add -> Ok.
  • Attachment name contains: If you need to send CC or Blind Carbon copy when a file with a particular name is attached, tick this option, type attachment names in the Specify a word or phrase to search for in the attachment name field, click Add -> Ok.
  • 'To:' address contains: It is also possible to use the recipient's address as a condition to auto BCC rule. Just select this condition and click the certain words link. Enter the recipient address or its part in Specify a word or phrase.. You can use your Outlook Address Book for a faster search.
  • If 'CC:' address contains: Use this option to create a condition based on the CC recipient. Click the certain words link to define the address. Enter the CC address or its part in the Specify a word or phrase to search for in 'Cc:' address field.
    • Tip. You are free to combine the conditions according to your needs.
    Note. All enabled CC/BCC rules are applied top-down for all outgoing Outlook emails. All messages are checked for duplicates and all duplicated addresses are cut down. You can see the details about the rule in the Rule description area in the Auto BCC for Microsoft Outlook window:

Set exceptions to the Blind Carbon Copy rule

The automatic BCC rule can be disabled when certain exceptions are met. To set the exceptions, go to the Exceptions tab in the Rule properties dialog box.

If you want to stop sending CC or BCC copies when you send a message from a certain Outlook e-mail account, check Account is. Then click a small icon next to it to see the Select account dialog box. Choose the e-mail account you need by checking it in the list, and click Ok.

All other listed exceptions are set up as easy as the options on the Set conditions tab:

Note. Please note that if any exception applies to the BCC rule, none of the conditions will be taken into consideration and the Blind Copy or CC address will not be inserted into your outgoing email in Outlook.

Manage Auto BCC rules

You can change the BCC rule, use the Search, Address Book, Advanced Find options, disable and enable the BCC rule, change the rule order, delete the rule, enable logging, import and export your Auto BCC rules.

How to change the Blind Carbon Copy rule in Outlook

You can edit the existing Automatic BCC rule if necessary:

  1. Open Auto BCC by clicking its icon in Outlook 2016 - 2010 or going to the Main menu -> Tools -> Auto BCC/CC in Outlook 2007.
  2. Select the BCC rule you need in the list and click the Change rule button in the toolbar. You can also double-click it in the Rules List area and you will see the Rule settings dialog box:
  3. Make the necessary changes to the rule name and the BCC rule settings and click Ok to save changes.
    Tip. When you select a rule in the list, you see its description in the window below, just like in standard Outlook rules. You can click any Auto BCC condition or address right there to change it.

How to use the Search, Address Book, and Advanced Find options

You can use the standard Outlook Search, Address Book and Advanced Find options to quickly find and select the e-mail address of the rule CC or BCC recipient.

Search

When selecting CC/BCC recipients, you can use standard Search option that allows to easily find e-mail addresses by typing the name or its part:
Using the Microsoft Outlook Search, you can look by Name only or employ the More columns option:

  1. To search by name, select the Name only radio button and enter the name you are searching for or a part of it. To search for a name using other information, such as title or location, click More columns and enter the information. Then each of the included columns will be searched.
  2. Click Go next to the Search field and you will see the found name(s) and address(es).
  3. Click on the line with the name and press the CC button if you want to add it to CC recipients. Or press the BCC button on the Select Names: Contacts window to pick the address as Outlook Blind copy receiver.

Address Book

The Address Book is a collection of address Books or address lists. You can use it to look up and select names, e-mail addresses, and distribution lists to auto BCC rule:

  1. Click on the arrow next to the Address Book field to see a drop-down list of the address Books and select the one where you want to search for BCC addresses.
  2. You will see the list of contacts in the address list windows.
  3. Click the necessary address and press the CC button if you want to add it to CC recipients. Press the BCC button in the Select Names: Contacts window to pick the address as the Outlook rule BCC receiver.

Advanced Find

If you know that the address you want to add to CC or BCC fields contains some particular words or other information, you can benefit from the Advanced Find option to quickly get the needed name or address.

  1. Click the Advanced find option on the Select names: contacts window and you will see the Find dialog box:
  2. Type the needed name part in the Find names containing: field.
  3. You will see the found Outlook items in the Found addresses and names areas in the Select names: contacts window.
  4. Click on the necessary address and press the CC button if you want to add it to CC recipients. Press the BCC button on the Select Names: Contacts window to pick the address as Blind Carbon Copy receiver.

How to disable (enable) the Auto BCC rule

  1. Open Auto BCC for Outlook.
  2. Find the BCC rule you want to disable, click on it in the list and unselect the checkbox next to this rule. When you need to enable the rule, just tick the checkbox on the left of it:
  3. Click Ok to save changes.

Change Auto BCC/CC rule order

You can see all the Outlook CC and BCC rules you create in the Rule area in the Auto BCC window.
If you have more than one blind copy or CC rule, they will be applied top-down in the order you see.

If you need to change the order, you can use the Move up and Move down options:
Move up and Move down options.' src='https://cdn.ablebits.com/_img-docs/outlook-plugins/auto-bcc/move.png' alt='Change the rule order using the the Move up and Move down options.' />

How to delete the CC/BCC rule

  1. Open Auto BCC.
  2. Select the rule you need in the list and click the Delete button in the toolbar or the Delete key on your keyboard:
  3. Click Ok to save the changes.

Enable logging

For diagnostic purposes, Auto BCC for Outlook contains an option that turns on the logging of the add-in's work. Thus you will always be able to see the BCC rules that were applied to your emails.

  1. To enable logging, click on the Options icon:
  2. You will see the Options dialog. Tick the Enable logging checkbox:
    To turn the logging off, uncheck this option.
  3. If you want to look at the log file with the latest sessions, simply click on the View log file link on the window.

How to import and export your Auto BCC rules

You can import and export your BCC rules to back them up or share with your colleagues.

  1. 小lick on the Options icon on the Auto BCC window:
  2. If you want to save the rules, click the Export rules button and select the needed destination. To import the rules, press Import rules and browse for their location:

How to make sure that CC/BCC has been sent

You can be notified each time the CC or BCC copy has been sent.

  1. 小lick the Options icon.
  2. Tick off the Turn on notifications checkbox and select the needed option:
    • Show a notification with the added addresses
      Each time a CC/BCC is added you will see the desktop notification with the copied email addresses:
    • Show a confirmation dialog to control adding CC/BCC
      Benefit from this option if you want to be able to cancel adding CC or BCC. On clicking Send, you will get a confirmation dialog with the rule name, CC/BCC addresses and buttons that allow you to confirm copying or to send without adding CC/BCC:

Protect or hide Auto BCC rules

Administration Tool is a free utility you get with Auto BCC/CC for Outlook.
This tool allows you to:

  • Protect Auto BCC rules from changing using a password.
  • Hide the Auto BCC menu item from the Outlook menu in Microsoft Outlook 2007 or the add-in icon from the Ablebits.com ribbon in Outlook 2010-2016, so that the employees cannot see or change the email BCC rules set by you.
  1. To access the Administration tool, go to: C:Users%USERNAME%AppDataRoamingAdd-in ExpressAuto BCC for Microsoft Outlook and run the AdminAutoBCC application.
    Note. If you use Add-ins Collection for Outlook, you will find the Administration tool in: C:Program Files (x86)AblebitsAdd-ins Collection for Microsoft Outlook[Time stamp].
  2. Click the AdminAutoBCC icon and you will see the Enter password dialog box. Type the default password, which is the word password (lower case letters). Click OK.
  3. You will get the Auto BCC for Outlook Administration tool settings dialog box:
  4. If you need to remove access to the add-in from Outlook, uncheck the Display in Outlook option. It will hide the Auto BCC menu item (in Microsoft Outlook 2007) or the Rules icon (in Outlook 2016 - 2010) so that hidden copies of outgoing emails will be sent automatically.

    You can leave the add-in visible in Outlook but stop the employee from introducing any changes to the automatic BCC rules by ticking the Lock in Outlook checkbox.

  5. You can also change the password. To do it, enter a new password in the New password field, then reenter it in the Confirm password field and press OK to save changes.

Auto BCC is the missing piece of jigsaw from Outlook 2010,2013 and 2016 standard features

Speaking of CC and auto BCC in Outlook, it reminds me some Ron Popeil’s Rotisserie & BBQ TV infomercial of Set it and forget it! This slogan is a famous infomercial tagline across the U.S. When an employee sends out an e-mail message, there are a dozen of other people besides recipient need to be informed of the matter. It is a bit annoying and difficult to remember all the names and their e-mail addresses to put down on CC field and BCCfield under certain circumstances. What if there is a tool through which we can create rules which respectively list all BCC and CC recipients plus filtering keywords in fields such as subject, To:, sender account, Sent On Behalf Of, and attachment file name? Then, our life on CC and BCC jobs will be a lot easier because we can Set it and forget it!

Outlook’s Rules and Alerts

We all know Outlook’s Rules and Alerts is useful in filtering conditions, actions and exceptions we want and do not want Outlook to do about incoming and outgoing e-mail messages. However, filtering conditions are limited that only allows filtering keywords in subject, recipient’s address, sender account in Select condition(s) and Select exception(s) lists.
Yet, most importantly, on Select actions(s) list, the BCC is not a selection.

Alternatives to do the jobs – Auto BCC Outlook 2016 (free and paid solutions)

Generally, there are 3 ways to do auto BCC in Outlook. One is through VBA coding auto BCC tool software, and mail account’s forward listing in mail server:

    • VBA coding: On Slipstick System, a famous Outlook-related website, there is page teaching you how to create VBA code to run this task. However, not all users are good at programming. So, if you enjoy VBA Auto BCC rule coding DIY, here is your playground.
    • Auto BCC for Outlook software: From Googling or from the bottom of VBA coding tutorial above, you will find lots of auto blind carbon copy utility software doing the same task. I just pick one from Google and one from Slipstick’s list:
      • Power Toys for Outook – This Outlook add-in provides some features Outlook does not have or extends some Outlook features to certain extends. Its ABCC (Auto-BCC) filters out outgoing mails containing strings matched in fields of From, To, Subject, Body, Attachment name and sends BCC to a predefined list of e-mail addresses.

        For each field, there are several operands such as not set, equals, not equals, contains one of, contains none of to better define filtering rules. Yet, there is a log winodw displaying what e-mail messages have been BCC’d by Auto-BCC for future reference. Overall, this is a simple and straight-forward tool that saves us time from spending time to configure complicated rules and conditions.
        Also, you can download Power Toys for Outlook to try other useful features including Google Gmail Notification as well as exporting Outlook contact, appointments and tasks into standard vcard, ics and Excel sheet.

      • Auto BCC/CC for Microsoft Outlook 2016, 2013-2007 by Ablebits (NOT free)- Other than what Outlook’s Rules and Alerts provides, additional fields of CC:, Sent On Behalf Of and attachment file name are used to filter out targeting matching e-mail messages. GUI of this add-in is simple and easy to use. All you do is to create rules by clicking on New rule button. Yet, you can define the rule with Conditions tab or its counterpart on Exceptions tab.
        If you click on the Gear button of Option, you can import and export rules for backup and sharing purposes: the settings are more complex than PTO if you don’t need so many options.
      • Kutools for Outlook’s Auto CC / BCC utility by ExtendOffice – This add-in is similar to Ablebits’s Auto BCC/CC for Microsoft Outlook 2013 but you are able to filter keywords in mail’s body, but cannot filter Sent On Behalf Of field. Rule creation is also similar to Ablebits’s:Likewise, Kutools for Outlook’s Auto CC / BCC utility by ExtendOffice also has Import and Export for sharing and backup purposes:
  • CC recipient list in account profile of a mail server – This method goes beyond Outlook’s scope, but it does the job if you want to blind BCC selected e-mail account’s all outgoing e-mail messages to e-mail accounts listed in this area. For example, EVO Mail Server has a Automatic Carbon Copy Forwarding list that will forward original context of every e-mail message to whatever e-mail accounts specified in the list.In other words, the forwarded e-mail messages in the listed recipient’s INBOX will look exactly as what they appear in the e-mail account’s SENT folder. Yet, the real recipients in TO: field will not know the e-mail messages were being forwarded to others.