Microsoft Excel Shortcuts For Mac

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Below is a listing of most of the major shortcut keys and key combinations usable in Microsoft Excel. See the computer shortcuts page if you are looking for shortcut keys used in other programs.

Excel shortcut keys, Microsoft excel shortcut keys, Excel shortcut keys pdf, Excel shortcut keys for filter, Excel shortcuts formulas. MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. May 13, 2016  Excel keyboard shortcuts – Microsoft Excel keyboard shortcuts for PC and Mac. Shortcuts of File, Ribbon, Drag and Drop, Active Cell, General.

Tip

To search for a specific item, modifier, or function, press Ctrl+F on your keyboard, type in keywords, and then click the up and down arrows to cycle through the options.

Note

Some of the Microsoft Excel shortcut keys below may not work in Excel 365.

ShortcutDescription
TabMove to the next cell, to the right of the currently selected cell.
Ctrl+ASelect all contents of a worksheet.
Ctrl+BBold all cells in the highlighted section.
Ctrl+CCopy all cells in the highlighted section.
Ctrl+DFill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
Ctrl+FSearch current sheet.
Ctrl+GGo to a certain area.
Ctrl+HFind and replace.
Ctrl+IPuts italics on all cells in the highlighted section.
Ctrl+KInserts a hyperlink.
Ctrl+LOpens the Create Table dialog box.
Ctrl+NCreates a new workbook.
Ctrl+OOpens a workbook.
Ctrl+PPrint the current sheet.
Ctrl+RFill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+SSaves the open worksheet.
Ctrl+TOpen the Create Table dialog box.
Ctrl+UUnderlines all cells in the highlighted section.
Ctrl+VPastes everything copied onto the clipboard.
Ctrl+WCloses the current workbook.
Ctrl+XCuts all cells in the highlighted section.
Ctrl+YRepeats the last entry (redo).
Ctrl+ZUndo the last action.
Ctrl+1Changes the format of the selected cells.
Ctrl+2Bolds all cells in the highlighted section.
Ctrl+3Puts italics all cells in the highlighted section.
Ctrl+4Underlines all cells in highlighted section.
Ctrl+5Puts a strikethrough all cells in the highlighted section.
Ctrl+6Shows or hides objects.
Ctrl+7Shows or hides the toolbar.
Ctrl+8Toggles the outline symbols.
Ctrl+9Hides rows.
Ctrl+0Hides columns.
Ctrl+Shift+:Enters the current time.
Ctrl+;Enters the current date.
Ctrl+`Changes between displaying cell values or formulas in the worksheet.
Ctrl+'Copies a formula from the cell above.
Ctrl+Shift+'Copies value from cell above.
Ctrl+-Deletes the selected column or row.
Ctrl+Shift+=Inserts a new column or row.
Ctrl+Shift+~Switches between showing Excel formulas or their values in cells.
[email protected]Applies time formatting.
Ctrl+Shift+!Applies comma formatting.
Ctrl+Shift+$Applies currency formatting.
Ctrl+Shift+#Applies date formatting.
Ctrl+Shift+%Applies percentage formatting.
Ctrl+Shift+^Applies exponential formatting.
Ctrl+Shift+*Selects the current region around the active cell.
Ctrl+Shift+&Places border around selected cells.
Ctrl+Shift+_Removes a border.
Ctrl++Insert.
Ctrl+-Delete.
Ctrl+Shift+(Unhide rows.
Ctrl+Shift+)Unhide columns.
Ctrl+/Selects the array containing the active cell.
Ctrl+Selects the cells that have a static value or don’t match the formula in the active cell.
Ctrl+[Selects all cells referenced by formulas in the highlighted section.
Ctrl+]Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}Selects cells which contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+ (pipe) Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+EnterFills the selected cells with the current entry.
Ctrl+SpacebarSelects the entire column.
Ctrl+Shift+SpacebarSelects the entire worksheet.
Ctrl+HomeMove to cell A1.
Ctrl+EndMove to last cell with text on the worksheet.
Ctrl+TabMove between Two or more open Excel files.
Ctrl+Shift+TabActivates the previous workbook.
Ctrl+Shift+AInserts argument names into a formula.
Ctrl+Shift+FOpens the drop-down menu for fonts.
Ctrl+Shift+OSelects all of the cells that contain comments.
Ctrl+Shift+POpens the drop-down menu for point size.
Shift+InsertPastes what is stored on the clipboard.
Shift+Page UpIn a single column, highlights all cells above that are selected.
Shift+Page DownIn a single column, highlights all cells above that are selected.
Shift+HomeHighlights all text to the left of the cursor.
Shift+EndHighlights all text to the right of the cursor.
Shift+Up ArrowExtends the highlighted area up one cell.
Shift+Down ArrowExtends the highlighted area down one cell.
Shift+Left ArrowExtends the highlighted area left one character.
Shift +Right ArrowExtends the highlighted area right one character.
Alt+TabCycles through applications.
Alt+SpacebarOpens the system menu.
Alt+BackspaceUndo.
Alt+EnterWhile typing text in a cell, pressing Alt+Enter moves to the next line, allowing for multiple lines of text in one cell.
Alt+=Creates a formula to sum all of the above cells.
Alt+'Allows formatting on a dialog box.
F1Opens the help menu.
F2Edits the selected cell.
F3After a name is created, F3 will paste names.
F4Repeats last action. For example, if you changed the color of text in another cell, pressing F4 changes the text in cell to the same color.
F5Goes to a specific cell. For example, C6.
F6Move to the next pane.
F7Spell check selected text or document.
F8Enters Extend Mode.
F9Recalculates every workbook.
F10Activates the menu bar.
F11Creates a chart from selected data.
F12Save As option.
Shift+F1Opens the 'What's This?' window.
Shift+F2Allows the user to edit a cell comment.
Shift+F3Opens the Excel formula window.
Shift+F5Brings up a search box.
Shift+F6Move to previous pane.
Shift+F8Add to selection.
Shift+F9Performs calculate function on active sheet.
Ctrl+F3Open Excel Name Manager.
Ctrl+F4Closes current window.
Ctrl+F5Restores window size.
Ctrl+F6Next workbook.
Ctrl+Shift+F6Previous workbook.
Ctrl+F7Moves the window.
Ctrl+F8Resizes the window.
Ctrl+F9Minimize current window.
Ctrl+F10Maximize currently selected window.
Ctrl+F11Inserts a macro sheet.
Ctrl+F12Opens a file.
Ctrl+Shift+F3Creates names by using those of either row or column labels.
Ctrl+Shift+F6Moves to the previous worksheet window.
Ctrl+Shift+F12Prints the current worksheet.
Alt+F1Inserts a chart.
Alt+F2Save As option.
Alt+F4Exits Excel.
Alt+F8Opens the macro dialog box.
Alt+F11Opens the Visual Basic editor.
Alt+Shift+F1Creates a new worksheet.
Alt+Shift+F2Saves the current worksheet.

Additional information

Time is money: It can sometimes take a while to find the right button to click on in the right menu. This is why many users resort to keyboard shortcuts. You can also significantly speed up the work process in Excel using shortcuts for frequently used functions and inputs. We introduce you to the most useful Excel keyboard shortcuts and explain how you can create your own.

Shortcuts mean that functions can be executed faster in many programs and operating systems. To use shortcuts like these, you usually have to press several keys simultaneously, although it’s not necessary to press them exactly at the same time. It works if you simply press down one key, keep holding it down, then press another one. The function isn’t carried out until you release all keys simultaneously.

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The most useful Excel shortcuts

The most popular key combinations are probably [Ctrl] + [C], [Ctrl] + [V], and [Ctrl] + [X]. These enable you to copy, paste, and cut files in many application situations. These shortcuts also work in Excel. We won’t introduce these shortcuts in this article, since they aren’t specific to Excel and can be used universally.

Instead, you will learn which special Excel shortcuts you can use to speed up work in the spreadsheet program. Besides the shortcuts for Windows, we will also list Mac Excel shortcuts.

The command key on Mac systems has changed appearance several times in recent years. While the key used to be known as an Apple key due to the Apple company logo being printed on it, nowadays it’s usually only marked with the abbreviation cmd (for command) or represented by the looped square ().

Function Description Windows Mac
Insert cells Opens the dialog box for inserting cells, rows, or columns [Ctrl] + [+] [ctrl] + [⇧] + [=]
Delete cells Opens the dialog box for deleting cells, rows, or columns [Ctrl] + [-] [⌘] + [-]
Edit cells Enables you to edit the contents of a cell without switching to the toolbar [F2] [F2]
Copy cells Copies the contents of a cell (dragged over with the mouse) to another cell [Ctrl] + clicked mouse button [alt] + clicked mouse button
Copy and insert cells Copies the contents of a cell (dragged over with the mouse) into a new cell that is created between two others [Ctrl] + [] + clicked mouse button [alt] + [] + clicked mouse button
Change format Opens the dialog box for changing the cell formatting [Ctrl] + [1] [⌘] + [1]
Fix cells Switches between relative and absolute cell references while the formula is being edited if the cell is selected in the bar [F4] [⌘] + [T]
Insert date Inserts the current date into a cell [Ctrl] + [.] [ctrl] + [,]
Insert time Inserts the current time into a cell [Ctrl] + [] + [.] [⌘] + [,]
Insert table Opens the dialog box for creating a table [Ctrl] + [T] [⌘] + [T]
Insert function Opens the dialog box for inserting a function [] + [F3] [fn] + [⇧] + [F3]
Sum total Calculates the sum of the cell(s) above the selected ones [Alt] + [] + [0] [⌘] + [⇧] + [T]
Fill out Copies the content and format of the cell to the left of the selected cell [Ctrl] + [R] / [U] [⌘]+ [R] / [D]
Fill out several cells Fills an entire cell area with the same value if this area is selected [Ctrl] + [↵] [⌘] + [↩]
Insert line break Inserts a line break in a row [Alt] + [↵] [⌘] + [⇧] + [↩]
Insert comment Inserts a comment box or opens an existing comment box [] + [F2] [⇧] + [F2]
Select rows Selects the row(s) of the selected cell(s) [] + [space bar] [⇧] + [space bar]
Select columns Selects the column(s) of the selected cell(s) [Ctrl] + [space bar] [ctrl] + [space bar]
Hide row Hides an entire row [Ctrl] + [8] [⌘] + [8]
Show row Makes the row visible again [Ctrl] + [] + [8] [⌘] + [⇧] + [8]
Hide column Hides an entire column [Ctrl] + [9] [⌘] + [9]
Show column Makes the column visible again [Ctrl] + [] + [9] [⌘] + [⇧] + [9]
Start of document Jumps to the beginning of the data area (top left) [Ctrl] + [Pos 1] [ctrl] + [Pos 1][ctrl] + [fn] + [↑]
End of document Jumps to the end of the data area (bottom right) [Ctrl] + [End] [ctrl] + [End][ctrl] + [fn] + [↓]
Start/end of a row Jumps to the first/last non-empty cell in a row [Ctrl] + [←] / [→] [⌘] + [←] / [→]
Start/end of a column Jumps to the first/last non-empty cell in a column [Ctrl] + [↑] / [↓] [⌘]+ [↑] / [↓]
Change spreadsheet Switches to the next/previous spreadsheet [Ctrl] + [PgUp] / [PgDn] [ctrl] + [PgUp] / [PgDn][alt] + [←] / [→]
Insert spreadsheet Adds a new sheet to the file [] + [F11] [fn] + [⇧] + [F11]
Save as Opens the dialog box for saving the file under a specific path [F12] [⌘] + [⇧] + [S]
Save Saves the document [Ctrl] + [S] [⌘] + [S]

The given Excel shortcuts refer to a QWERTY keyboard. Other keyboard layouts may require different keys. On a Mac, Excel shortcuts are sometimes provided in two different versions, for example, if the keys mentioned aren’t found on a MacBook.

Creating your own Excel shortcuts

Every user has different priorities and different challenges to overcome. This makes it impossible to offer all the Excel shortcuts to please everyone. But the good news is that Microsoft enables you to create your own shortcuts. You need macros for this, which make it possible to record and save a sequence of steps. When the macro is executed afterwards, the same steps will be performed automatically by Excel. The practical thing about it is that you can assign macro shortcuts and activate them quickly.

Microsoft Excel Shortcuts For Mac

To create an Excel shortcut, first select the “Record Macro” tool, then select a name for the macro and assign a shortcut to it. You should choose a combination that isn’t already being used by Excel, otherwise the older combination will lose its original function. So, in addition to the default control key, you can also use the shift key and combine both with a letter. If you want, you can write a description with the new macro so that you can see straightaway what it does.

In this first mask, you decide how you want to save the macro. If you choose “This Workbook” or “New Workbook,” the macro and therefore also the Excel shortcut are only valid in a single folder. The best way around this is to select “Personal Macro Workbook,” meaning the macro will be available whenever you use Excel.

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Once you’ve created a macro, you may need to make changes to it. The cell specifications within the function are always absolute. This means that as soon as you add another line, for example, it will no longer be taken into account by the macro. To change this, select the corresponding macro under “View Macros” and go to “Edit”. Microsoft Visual Basic for Applications (VBA) will open and this is where you can access the macro’s source code and make changes. The function for selecting the area can be found, for example, under “.SetRange.”

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