Outlook For Mac Paste Keep Style

Dec 22, 2016  Style is lost when copying/pasting text in Outlook 2016 for Mac. Since upgrading to Outlook 2016 for Mac, when we copy and paste styled text from one email to another, it loses all its styling, as if it's been pasted using 'Paste & Match Style', which it hasn't. Outlook 2011 always retained the styling. Does anyone know how to stop this happening. Out of the box, there are two options. You can right click on the target document and choose Paste and Match Style from the list. Or you can use the standard keyboard shortcut Command + Option + Shift + V, which involves both remembering it and some digit dexterity.

A good email signature should be professional and eye catching, but how often do we send a quick email from our iPhone that arrives with the ‘sent from my iPhone’ strapline? Did you know that you can set up either a mobile signature or a signature in Outlook Web App (OWA) on your laptop or desktop? Both processes are straightforward and will carry your global branding across mobile and desktop platforms.

Note: if you create and set a mobile signature for Outlook for iOS, emails from your mobile will automatically send with your mobile signature.

How to create a mobile signature, step-by-step:

1. Log into your Outlook Web App

2. Now click on the Gear Icon

3. Under Settings, select Signature

4. Opt to create a globalized signature for ‘All Accounts’ or personalized signatures ‘Per Account’

5. Enter the desired text in the text field and you’re done. You can also opt to leave the text field blank if no signature is required.

Create an OWA signature on laptop or desktop:

1. Open the OWA app and navigate to Gear Icon -> Options -> Settings -> Mail

2. Type the signature you want to use in the text box under ‘Email Signature’ and by using the mini formatting bar to change appearance.

Note: you can copy and paste an image from source into the text box.

3. Select ‘Automatically include my signature on messages I send’ unless you want to insert a signature manually.

Note: Your signature will appear automatically on all outgoing items – this includes forwarded email, as well as replies.

4. Click Save and your signature is good to go.

While Outlook for iOS is a feature rich email client for your iPhone, it drops the ball when it comes to adding signatures, as there’s no support for professional looking, feature-rich HTML sign offs.

For additional help when you set your email signature in iOS, CodeTwo is a supplier of software solutions for managing email signatures that carry your professional branding across all platforms.

Leave a Comment:

C Kinney says January 25, 2016

Outlook 2016 = Mac. Ctrl C is the Windows Copy Command Couldnt connect to docker daemon. you might need to start docker for mac.

Reply Dave says June 28, 2017

I don’t know that this addressed the OP’s question – sounds like it would move the meeting on my calendar, but what about notification to others?

I got here looking for a way to clone a new meeting request from some previous one – same people, similar subject, but not identical – then I’d do a little editing and send it. This would be the “meeting request’ version of a feature in mail found under “move/other/re-send this message,” which I use frequently for the same reason – I can re-send the same message, or edit it a bit, change the subject, and it’s off.

Reply Mark Wurden says April 28, 2018

How do you do this from the calendar search results?

If you can’t…why not? I have a meeting I need to copy, I look it up in search…and there appears to be no way to copy it from there. Not even a way to have it take you to that section of the calendar where you can copy it. This is totally unacceptable in a product that has been around for…20 years?

Reply Heather says October 5, 2018

I’m using Outlook 2016 on a Mac and the instructions provided, above, don’t work for me. Command+C/Command+V don’t do anything at all. Any other ideas?

Reply David jones says November 29, 2018

Current versions of Outlook for Mac do not support copying and pasting events at all. Please correct your article to reflect this.

Reply Margo says July 3, 2019

Have you ever had an instance or three… where you use the above but none of the invitees/attendees receive the invitation? How do we resolve?

Reply Mark F Wurden says July 25, 2019

The copy paste method does NOT work for a meeting that is a series. It simply duplicates the entire series.

How do you copy a meeting in a series and paste it into a new meeting?

Reply David says October 27, 2019

Can I copy an entire day in Outlook 2016/2019/365? Thanks!

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